WHAT DOES THE ADELAIDE CONVENTION BUREAU DO?

The Adelaide Convention Bureau is the official organisation responsible for promoting Adelaide and South Australia as a global business event destination.

You can learn more about our services in the About us section.

AREN’T YOU AN EVENT PLANNING SERVICE?

The Adelaide Convention Bureau exists to promote Adelaide and South Australia as a top business events destination. Another part of our purpose is to provide a free event planning service, Referral Business Leads Services which puts people who are planning meetings and events in touch with all the services, venues and attractions they need.

WHAT KIND OF SUPPORT CAN THE ADELAIDE CONVENTION BUREAU PROVIDE FOR CONFERENCES AND EVENTS?

The Adelaide Convention Bureau bids to bring conferences, congresses and incentives to Adelaide, and then provides non-biased advice, marketing and other organisational support to the conference organisers. We generally work with local bid leaders when bidding for events.
The Adelaide Convention Bureau also support organisations running smaller business meetings in Adelaide to plan, run and promote their event, through our free business event planning service.

DOES THE ADELAIDE CONVENTION BUREAU CHARGE CLIENTS FOR ITS SERVICES?

No. All our services are free.

WHAT DOES IT COST TO BID FOR A CONFERENCE? WHERE DO YOU GET THE MONEY?

If the opportunity’s right, the Adelaide Convention Bureau can absorb many of the costs connected to bidding for an event. At no charge we will allocate a professional bid manager, produce all documents and lobbying material, and manage site inspections. We will also seek to engage relevant bodies and industry sectors, who may add further value and indeed support to the bidding process.

WHAT DOES ‘BIDDING’ MEAN?

A ‘bid’ arises when more than one city is competing for a meeting or event to be held in their city. Each city ‘bids’ for the event by preparing information and supporting collateral as to why the event should be held in their city.
Bidding for and hosting a business event involves a substantial investment of time and resources as many events require specific operational information or have set bid criteria that needs to be met prior to submission.

IS THERE ANY OBLIGATION FOR ME IF I START DISCUSSING THE POSSIBILITIES OF BIDDING FOR AN EVENT WITH THE ADELAIDE CONVENTION BUREAU?

There is no obligation for you to commit to bidding for an event once we start discussing the possibilities. The Adelaide Convention Bureau is happy to research the options and the potential of any event. We are also here to address any concerns and to work with our bid leaders throughout the entire bid process.

WHAT IF I AM NOT READY TO START THE BIDDING PROCESS BUT WOULD LIKE TO INVESTIGATE THE POSSIBILITY?

The Adelaide Convention Bureau is happy to begin researching a potential event on your behalf. We have access to information that will help to determine the possibility of your event coming to Adelaide or South Australia; including the event’s rotation pattern, the history of delegate attendance and possible national and/or international support.

WHAT IF I HAVE IDENTIFIED AN EVENT I WOULD LIKE TO BID FOR?

The Adelaide Convention Bureau is happy to work with people who have already identified a potential event to bid for. We are happy to step in as a support for those who are just thinking about bidding and for those that are in the middle of the bidding process. Learn more in our Bid for an event section.

HOW MUCH OF MY TIME WILL IT TAKE TO BE A BID LEADER?

The amount of time a bid leader spends on an event bid varies depending on the event and the lead time. The Adelaide Convention Bureau exists to take the hard work out of it: we do the research, prepare the bid document, find appropriate support and work with the relevant people. We work with short and long lead times in bidding for an event.

WHAT DOES IT COST TO BID FOR A CONFERENCE? WHERE DO YOU GET THE MONEY?

The Adelaide Convention Bureau covers all the costs associated with bidding for an event. This includes (and is not limited to) the cost of our expert team, the production of bid documents, lobbying material, on-the-ground expenses for site inspections and international activity. There is no cost to your organisation.
We secure funding for these activities from the State Government via South Australian Tourism Commission and Local Council, and from private investment by our members.

WHAT HAPPENS AFTER THE BID IS WON?

The work doesn’t stop after a bid has been won. The Adelaide Convention Bureau continues to guide the association or individual as they plan the event. Depending on the scale of the event, we help the association appoint a professional conference organiser (PCO), assist with marketing activities and collateral, help to maximise delegate assistance and promote the event in the media.

ARE YOU PARTIAL TO ANY VENUES OR EVENT SUPPLIERS?

The Adelaide Convention Bureau represents Adelaide and regional South Australia, including our member venues and event services within these areas. Our members will receive advice of potential events before non-members, in-line with the event specifications. Members pay to be an Adelaide Convention Bureau member but we do not receive commissions from members for leads.

DO YOU HAVE ANY PROMOTIONAL MATERIAL ABOUT ADELAIDE AND SOUTH AUSTRALIA? WHAT DOES IT COST AND HOW DO I ORDER IT?

The Adelaide Convention Bureau produce a range of promotional publications and resources about Adelaide and South Australia, and also distribute some materials produced by other organisations. Some of these materials come at a cost but most are free of charge. For further information on what publications are available please contact the Bureau.